SharePoint 2016/2019 to SharePoint Online: Start with a Readiness and Governance Review

Extended support for SharePoint Server 2016 and SharePoint Server 2019 ended on July 14, 2026, Pacific Time. Organizations still using either version should begin with a clear view of their content, ownership, permissions, dependencies, governance gaps, and migration risks before authorizing production work.

Patriot Professional Solutions LLC offers a fixed-scope SharePoint Online Migration Readiness and Governance Review to help organizations make those decisions. The review typically takes two to three weeks and starts at $1,995. Final pricing depends on the number of sites, libraries, stakeholders, and the complexity of the available evidence.

Start with readiness—not a lift-and-shift

Migration tools can move large volumes of content, but they cannot decide what the organization should retain, who should own a site, which permissions remain appropriate, how unsupported customizations should be addressed, or whether the proposed destination supports the way the business now works.

Moving unresolved problems into SharePoint Online can preserve obsolete content, excessive access, broken ownership, weak information architecture, and technical dependencies that become more expensive to correct later. A readiness and governance review brings those decisions forward before implementation begins.

What the review helps answer

• What content, sites, libraries, workflows, customizations, and integrations are in scope?
• Who owns the current content and who should own it after migration?
• Which permission, external-sharing, metadata, retention, or lifecycle issues require decisions?
• What should be retained, remediated, archived, or excluded?
• What risks, dependencies, acceptance criteria, and sequencing decisions must be resolved before implementation?
• What can internal staff perform, and where may a qualified implementation partner be needed?

What the PPS review includes

• Intake and current-state summary: objectives, stakeholders, constraints, available evidence, and known migration concerns.
• Inventory framework: a practical structure for organizing sites, libraries, ownership, permissions, dependencies, and disposition decisions.
• Governance gap memo: priority gaps in ownership, access, information structure, lifecycle controls, and decision rights.
• Readiness roadmap: sequenced actions, responsible owners, decision gates, and preparation priorities.
• Risk register: documented risks, impacts, owners, and recommended responses.
• Migration acceptance checklist: criteria the organization can use to evaluate later implementation work.
• Executive findings briefing: a decision-focused summary of readiness, material risks, and recommended next steps.

Scope boundary

The $1,995 starting offer is a readiness and governance review—not a full migration. Production migration, tenant administration, custom development, bulk remediation, records or legal determinations, and managed IT support are excluded unless they are separately evaluated, approved, priced, and documented in writing.

The review answers, “Are we ready, what must be resolved, and what should implementation require?” It does not authorize or promise production migration.

Where migration tools fit

Tools such as ShareGate can support inventory, reporting, permissions analysis, migration, and validation when they are appropriate to the environment and properly licensed. The tool does not replace business ownership, governance decisions, remediation choices, acceptance criteria, or accountable oversight.

The readiness review is designed to give the organization and any future implementation team a clearer decision record before technical execution begins.

Experience behind the review

PPS leadership brings hands-on experience leading a migration from SharePoint Server 2016 and 2019 to SharePoint Online across hundreds of sites. Public descriptions of that experience are intentionally sanitized to protect the organization and avoid implying government endorsement or disclosing nonpublic information.

Who should consider this review

The review is intended for organizations running SharePoint Server 2016 or 2019 that are preparing to move to Microsoft 365, retire on-premises infrastructure, restart a stalled effort, or replace an unstructured lift-and-shift plan with a governed roadmap.

It is especially useful when an executive or IT sponsor needs a defensible plan, clearer ownership, prioritized risks, and acceptance criteria before selecting or authorizing an implementation approach.

How to begin

Send a written inquiry with your current SharePoint version, approximate number of sites or libraries, target timeline, known customizations or dependencies, business priorities, and any licensing, security, records, or compliance constraints. PPS will review the information and respond by email first. A brief live conversation can follow when requested or useful, with scope, pricing, and commitments documented in writing afterward.

Review the Readiness Service Send a Written Inquiry